hits
counter

Professional Letter Formats and Samples

-

Do you want to show your professionalism to your business partner? To use correct format in your letter can create a positive impression on your business partner. Let’s think how many letters the receiver takes in a day. Normally, they will prefer the letters which don’t include any grammar, spelling, punctuation marks mistakes.

However, you send your letter by e-mail or post, the important one is to prepare it as suitable for the format. How can you choose correct format?

Format Choosing According to Letters

You will write a letter but you don’t know how you will make order information and writing. In such situations, you can surf on web about this issue and you can find the most suitable letter format for you.

If you can not find a well format according to your letter, you can create your format yourself. Firstly, you draw a draft, then you fill it with your letter’s content.

Letter Format Samples

In this part of our writing, you can find some types of letters’ formats. They are;

  1. Business Letter Format
  2. Cover Letter Format
  3. E-mail Message Format
  4. Job Acceptance Letter Format
  5. Letter of Interest Format
  6. Reference Letter Format
  7. Resignation Letter Format
  8. Thank You Letter Format

All of these types of letters have different contents, different information, etc. They have also different writing aims.

  1. Business Letter Format: Do you want to write a fleshly and professional business letter?  Generally, business formats are written in an easy and understandable format. In business letters, there should be information and some paragraphs about receiver, sender and date.

Writer’s Contact Information

Date

Recipient’s Contact Information

Salutation 

Body of Letter (You should focus on your topic in your business letter. Description should have to be clear, short and understandable. In the first paragraph, you should introduce yourself. In the second and third paragraphs, you should explain why you are writing, what do you demand in business letter.)

Closing (You should finish your letter with suitable closing like “Regard, Best Regards”.)

Your signature 

Your Typed Signature

  1. Cover Letter Format: Cover letter is a type of letter which is used for applying for a new job and leaving a good impression. Sometimes, employers can want applicants to add their cover letters to their cv or resume as appendix, and to include one of the body paragraphs. Cover letter shouldn’t be a copy of your cv or resume. Your real aim should be to add a little information to your resume or cv offering information about you. Write about your skills, abilities, experiences, achievements, etc. Explain your reason why you want to work in that company so much. Your cover letter should be special for each job application. Don’t forget to add “Thank you!”.

Your Contact Information

Date

Employer’s Contact Information

Salutation

Body of Letter (Write about why you are suitable for that job application and your contact information. Give information about your characteristics.)

Closing

Your signature 

Your Typed Signature

  1. E-mail Message Format: While you are preparing an e-mail message, it is important to prepare it by leaving a space between paragraphs. You shouldn’t have any grammar, spelling and punctuation marks mistakes. You have to use “Subject” section. Write information about your e-mail message. It should be short and briefly.

Subject Line – In this section, you should write the reason why you write this e-mail message.

Salutation – If you use a professional greeting, you can be one step ahead from others.

The body of the Message – You shouldn’t use unnecessary words. Use just necessary words and explain your reason why you are writing.

Closing – Use a professional closing because it is an e-mail message.

Signature – You should prepare your signature which includes your full name, email address, phone number, and your address.

  1. Job Acceptance Letter Format: After you apply for a new job, to send a job acceptance letter is a good idea. By using a formal business letter format, you can correct working details and accept the job offer.

Your Contact Information

Date

Salutation

Body of Letter (Firstly, you should specify your glad because of the job offer. Then thank the employer and say that you accept the offer. Then, write about working conditions; salary, working hours, benefits and other conditions. In the last paragraph, confirm your starting date of employment.

Closing 

Your signature 

Your Typed Signature

  1. Letter of Interest Format: This type of letter is sent when you are interested in a company and want to work there.

Your Contact Information

Date

Company Contact Information

Salutation

Body of Letter (Firstly, write about your offer to the company. Then express why you should be hired by that company, what you will contribute to that company. In the other paragraphs, give examples about your achievements in business life. In the final paragraph, demand for a meet with the employer.)

Closing

Signature (In your signature, you should add your full name, e-mail address, phone number and mailing address.)

Include Your Resume (Add your resume to your letter of interest.)

  1. Reference Letter Format: This letter is written to advise a person who you know and trust him or her to work in any company. It is demanded from generally old bosses or colleagues.

Salutation

Body of Letter (You should write about the applicant’s features, strengths. Use a formal language and write in detail. In the final paragraph, write your contact information, e-mail address, phone number, etc.)

Closing 

Your signature 

Your Typed Signature

  1. Resignation Letter Format: This type of letter is written to be confirmed that you resign from your work. You don’t need to give any reason because you resign. It is enough to write just your resignation date.

Your Contact Information

Date

Employer Contact Information

Salutation

Body of Letter (You should write about your resignation. Give your resignation date and thank because of your opportunities that they provide while you were working in that company.

Closing

Your signature 

Your Typed Signature

  1. Thank You Letter Format: If you want to write a thank you letter after a job interview, you can write because it is so kindly act. Thus, you show your professionalism.

Your Contact Information

Date

Employer Contact Information

Salutation

Body of Letter (Firstly, thank the employer or Human Resources Specialist or manager because they give a time to have an interview. Mention about your strengths and remind your features, why you are suitable for that job.)

Closing 

Your signature 

Your Typed Signature

How to Write Recommendation Letter

Some people who will graduate from the university degree would like to find a...

Functional Resume

There are many people who are applying for a job they want to take...

Jobs for Finance

Finance is a mixed job. Do you like numbers or do the numbers have...

Strict Questions for Interview

However you prepared yourself for the interview, there are many tricky questions the interviewers...

Strict Questions for Interview

However you prepared yourself for the interview, there are many tricky questions the interviewers...

What is Your Passion?

There are many interviewers trying to anticipate whether the candidates are appropriate for the...

Interview Attire for Men

Job interview is an interview which everyone is stressed, and they cannot decide how...

Internship Interview Questions

When the subject is internship interviews, you pay too much attention for our attire,...

How to Write an Inquiry Letter

There are many people who would like to improve themselves in a larger company....

Receptionist Cover Letter

Everyone cannot be a receptionist because you should be patient to be a receptionist....

Cover Letter

Cover letter is a form of self-explanatory, descriptive self-introduction that can be written in...

Resignation Letter

What is Resignation Letter? The letter of resignation is the letter you prepare to give...

Definition, Format and Example of Recommendation Letter

Maybe you demand for a recommendation letter giving information about your academical background, your...

Letter of Recommendation and Template

Companies have job interviews with the applicants and they demand for a letter of...

Reference List and Important Points

Human Resources Specialists or managers or employers don't examine just your experiences and qualifications....