Cover Letter Formats and Examples

If you want to apply for a job, you should prepare your cover letter and CV or resume. Cover letter is your advertisement. It introduces you to the employer or Human Resources Specialist. You mention about yourself and your information about the company or that job position. A cover letter is more important than CV or resume. With your letter, an employer or Human Resources Specialist can understand how you express yourself, your ideas and career aim.

Cover Letter Format Example

Your Contact Information
City, State Zip Code
Phone Number
Email Address


Employer Contact Information (if you have it)
City, State Zip Code

  • Cover Letter Contact Section Examples

Dear Mr./Ms. Last Name,

  • If you don’t know the person’s name, you should write “To Whom It May Concern”. You should use a salutation. It has a positive effect on employer or Human Resources Specialist.

Body of Cover Letter

You introduce yourself, you mention about why you apply for that job, where you see that job application.

Final Paragraph

You conclude your cover letter by thanking the employer or Human Resources Specialist for considering you for the position. You give your contact information.

Complimentary Close

Respectfully yours,


Handwritten Signature (for a hard copy letter)

Typed Signature

The Easiest Way to Format a Cover Letter

If you want to prepare a well cover letter and you don’t have any format, then you can write everything which you will write in your cover letter, later you create a format. Once you write all content (contact information, why you are applying and qualified, signature, etc.). Then you fix the margins, font, and alignment.

Cover Letter Templates
Formatting Options for Cover Letter

Contact Section: You should write your name and surname, address, phone number and mail address. Then you add the date.

Employer Address: You will send the cover letter. So, you should write the employer’s address.

Salutation: You can use “Dr, Mr., Mrs.” or you can use “To Whom It May Concern” when you don’t know the person’s name. You should use formal salutations.

Body: This part includes totally three paragraphs: introduction – body – conclusion paragraphs. You write about your characteristics, positive features, experiences, why you want to work in that job, why you should be chosen for that job. You should mention about your previous experiences. You should mention about the company’s and job information.

Closing: You should finish your cover letter with a well closing word. It should be formal like respectfully yours.

Formatting Options for Cover Letters

You should read this part carefully. You should use these rules while you are writing.

E-mail Versus Hardcopy: As described above, you should pay attention to the subject line of your mail.

Font Choices: You should use between 10-12 fonts. You shouldn’t use emoticons and emojis.

Spacing: Your letter should be single-spaced. A space should be between each section of the letter.

Proofreading: You should check your spelling and grammatical mistakes. You shouldn’t have any mistakes.

Sample Cover Letter

A Cover Letter
Sample Cover Letter