The Best Formatting for a Business Letter

Do you want to write a good business letter? Then you should read our writing. Lots of business letters are written specific sentences in understandable format. Always, there should be sender’s name, receiver’s name, date and information about sender and some paragraphs. Firstly, you should prepare your format. You can click here to reach business letter formats. Then you should give information about the company. It means that you searched that company. You should add the date. You must write it as professionally. You should write receiver’s information and finally you should choose an addressing. The first paragraph finished. In the second paragraph,  you should write short and brief. Your language should be kindly. You should express yourself kindly.  In the last paragraph, you should choose a letter closing. Sign the letter, write your name and contact information and if it is necessary, add your annexes. Now you should check your business letter. And send it.

Sections of a Business Letter

Each section should be written in suitable format. As I describe above, you should write your business letter, short and brief.

Business Letter Format

Your Contact Information:
Your Name
Your Job Title
Your Company
Your Address
City, State Zip Code
Your Phone Number
Your Email Address


Recipient’s Contact Information:
Their Name
Their Title
Their Company
The Company’s Address
City, State Zip Code


  • If you don’t know the person’s name, use “To Whom It May Concern”
  • If you don’t know the recipient, use a formal salutation “Mr, Dr, Mrs”
  • If you use an informal language, use “Dear”

The Body

A Letter Closing

  •  Respectfully yours,
  •  Yours sincerely,
  •  Cordially,
  •  Respectfully,

If your letter is less formal, consider using:

  • All the best,
  • Best,
  • Thank you,
  • Regards,

The Signature:

Your handwritten signature

Typed full name

Business Letter Example

A Business Letter
A Business Letter